General Conditions

The ECSR 2011 has commissioned CPO HANSER SERVICE with the organisation and execution of the conference. Registration for the conference and confirmation there of forms a contract between the conference attendee and the ECSR regarding attendance at the conference. This contract is based on the following General Terms and Conditions.

Registration and Payment

Please use the online registration form register for the Congress and all events. Registration will be confirmed if payment is received by the Congress Office by 22 September 2011. Should payment be received after this date, you will receive your confirmation at the Congress Counter in Berlin. Please bring a copy of your bank remittance with you.

Presenting authors whose abstracts are accepted for presentation must register for the congress and pay the required registration fee immediately after receiving the abstract acceptance. Onsite registration for presenting authors is no possible.

Cancellations of Congress Participation

Notice of cancellation should be sent in writing only to the Congress Office CPO HANSER SERVICE. In case of cancellation until 30 June 2011 the payment will be refunded, minus a handling charge of EUR 50. No refund will be made after 30 June 2011.

Abstract Submission

The acceptance of submitted abstracts simultaneously results in binding registration of the speaker to attend the conference. The registration fee must be paid immediately after receiving the abstract acceptance. Onsite registration for presenting authors is not possible.

If the author withdraws a contribution accepted by the scientific committee, registration for the conference will be maintained and there will be no refund of the registration fees.

Changes to the Congress Program

In the event of cancellations by speakers or other changes in the main Congress program, no full or partial refund of the registration fee can be made.

Supporting Program

Sightseeing tours must be paid in advance at the time of registration. Each tour requires a minimum number of participants. If this minimum is not reached, the tour will be cancelled and the full advance payment will be refunded. In the event of cancellation by a participant, no refund will be made. Reservations for the supporting program will be made on a first-come, first-served basis. Tickets for the sightseeing tours will be issued and are available in Berlin.

Loss of Name Badges

The full registration fee must be paid to acquire a new name badge in the event that the name badge, which at the same time entitles the holder to attend the congress, is lost. If the attendee is later able to produce the newly acquired and the previously lost name badge, the registration fee most recently paid will be refunded.

Hotel Reservation

Your reservation is only binding for the hotel if you have either guaranteed the reservation by stating the data on your credit card or paid a deposit for the room for two nights of the indicated hotel. If you have paid a hotel deposit the hotel will deduct the value of this deposit from the bill for your room. In the event of cancellation by 01 June, 2011, the deposit will be refunded, less a handling charge of EUR 30. After this date the deposit will be retained and set off against cancellation fees.

In case you have guaranteed your hotel reservation with a credit card, all possible costs will be collected from the credit card institute. According to German law, any cancellation is subject to full payment without refund in case the room cannot be resold. Upon binding confirmation of your reservation, you also become a party to the contract with the stated hotel, which both parties undertake to fulfill. The length of time for which the contract has been concluded is irrelevant. Should the hotel fail to provide the room for which a confirmed reservation exists it must compensate the guest. Should the guest fail to make use of the services provided by the hotel, he is still obliged to pay the stated price.

Liability

CPO HANSER SERVICE is liable in keeping with diligence required of a prudent businessman, according to the laws of the Federal Republic of Germany. Regardless of course in law the liability of CPO HANSER SERVICE shall be limited to damages which are caused with aforethought or by gross negligence. However, this shall not affect the liability of the Congress organizer and of the persons or organizations responsible for providing means of transport or other services. The participants take part in all excursions at their own risk. Verbal agreement can only be considered as binding when confirmed by CPO HANSER SERVICE in writing.

Place of Performance, Venue of Jurisdiction

Berlin shall be the exclusive place of performance and Hamburg venue of jurisdiction for all parties. The laws of the Federal Republic of Germany shall apply.

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